Department, Center, & Faculty Room Requests

• Classes always take priority and cannot be moved to accommodate events
• Building Services (room set up) and Media Services (AV equipment) both require a minimum of three (3) working days advance notice after your request has been confirmed
• Each reservation is limited to the use of the rooms and event space confirmed only
• If you have reserved an outdoor space and the weather turns inclement, you do not automatically have access to other parts of the building without a reservation
• Storage space is not available

Room Planning will make every effort to approve your request as quickly as possible, but remember that reserving a room is only the first step.

• All room users are expected to return the room(s) to pre-event condition at the conclusion of the event
• Make your request well in advance of the event so that any reservation conflicts or other issues may be resolved

Not cleaning up and/or leaving debris or event material in the room(s) after your event is considered a Room Incident and may cause review of your reservation privileges.

Here is a guide for after event disposal.

Additional Room Incident Examples:
•Taking furniture from another event room or space. applies to indoor and outdoor events
•Using a room without a reservation
•Food in a No Food room

Events must not affect teaching of classes in progress. We ask all event planners to please remember that they are responsible for ensuring that no one enters a classroom for an event while a class is still in progress.

The Law School is not open and cannot be reserved for weekend events.

In general, the law school building is not able to support events taking place outside of regular business hours (8:00am to 5:00pm, Monday through Friday). Events that are staged by Berkeley Law Centers or departments and are staffed by the employees of a Berkeley Law Center or department may be allowed before 8:00am, after 5:00 pm, Monday through Friday, with the understanding that employees of a Berkeley Law School center or department will be present at the event, stay until the end of the event, and be responsible for clean-up once the event is over.

• A completed and UCPD approved permit must be on display at all events where alcohol is being served
• Alcohol permits are for the designated space only, alcoholic beverages cannot be taken to other parts of the building
• See Alcohol Permits section for application process

If your event may require security for speakers or other security needs, contact Building Oversight Committee (BOC) as far in advance of your event as possible.

Generally speaking, you will receive a confirmation for your space request in three to four working days. There are, however, other factors that could affect your event planning:

• Alcohol at event (alcohol permit is a separate process, see Alcohol Permits). Reservation will not be finalized until the permit is also finalized
• Room use restrictions may apply. While we try to gain enough information from you before confirming an event, occasionally a room cannot be used as the purpose or size of the event ends up not matching that of the room. Please be specific on your room requests and see Room Descriptions when choosing a room to help avoid this issue
• UCPD security assessment, if needed
• Events occurring in the first weeks of the semester before the class schedules are finalized by the Law Registrar receive approved-conditional status and may be moved/changed as the class schedule is being adjusted during this period
• Once the Registrar releases the rooms for general use events that received approved-conditional status will be confirmed
• Events that occur before the rooms are released will be confirmed on a case by case basis

Please notify Room Planning, Building Services and Media Services if you cancel your event!

• The School of Law reserves the right to cancel your reservation due to misrepresentation of the event, the speakers, or the advertising
• We reserve the right to change your reservation if it is deemed necessary by the administration of the School of Law

• Do not prop open ANY doors that are locked. Event participants must use the approved entrances
• Berkeley Law facilities must be used in accordance with all federal, state, and local laws, including ADA regulations, as well as in accordance with University policies and procedures. Please review the U.C.P.D. web document Rules of Conduct In Campus Buildings and building use rules are posted at all building entrances
• Furniture must never block exit paths, including hallways, lobbies, doorways, etc.
• Do not take furniture, including tables and chairs, from one space to use in another, this applies to both indoor and outdoor furniture
• NO OPEN FLAME of any kind is permitted for cooking or any other purpose at any event. This applies both indoors and outdoors

• Tables cannot be set up for food service, registration, or any other purpose, in the ground floor or second floor corridors
• This also applies to the corridor outside classrooms 240 and 244
• Tables may be set up in the corridor outside rooms 100, 105 and 110 for events taking place in those rooms

Please see the Berkeley Law posting policy.

• Room 175 Booth Auditorium is a No Food or Drink room
• This is on the reservation site and in all reservation notices by the text ‘No Food in Room’

• NO cooking of any kind is permitted at the law school.
• A Campus Environmental Health & Safety food permit is required for any event where food will be provided to a broad community, and anytime food is being sold on campus for any purpose.
• EH&S food handling guidelines and link to the permit application are here: https://ehs.berkeley.edu/food-water-safety/how-do-i-get-special-event-temporary-food-permit
• If you are familiar with the guidelines the application is here: https://jwas.ehs.berkeley.edu/eventpermit
• Permit applications must be submitted at least 7 calendar days before the event date to ensure adequate time for review and processing. Permits received less than 7 calendar days before the event date may not be reviewed in time.