Are you or members of your registered student group traveling for a conference, competition, or pre-approved event?
Please Note: Student travel reimbursement usually covers Uber/Lyft transportation to and from UCB-paid sponsored student events only. For lodging, airfare, car rental and conference registration expenses questions please e-mail Business Services before any travel takes place! Please consult with Student Services regarding sponsored travel.
Students are responsible for their own expenses. The payee is always the person who incurred the expense.
When in doubt, prior to spending your money, check with Business Services (lawstudentreimb@law.berkeley.edu) and the Student Handbook first to ensure reimbursement requirements. Questions regarding your group’s SABL budget or fund should be directed to the SABL Treasurer and gifts and alumni fund questions can be directed to studentfunds@law.berkeley.edu. If your group is a student journal, contact journals@law.berkeley.edu. If your group is one of the Student-Initiated Legal Services Projects (SLPS), please contact probono@law.berkeley.edu.
For prompt payment, please submit your reimbursement 10 days following the date of the receipt.
These purchases and forms of payment are absolutely not reimbursable:
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- Gift cards for “Thank you” gifts
- Payments using gift cards
- Payments using reward or mileage points
- Third-party payments — we reimburse only the person who incurred the expense
- Peer-to-peer (P2P) payments such as Venmo, Square Cash, or Zelle
How to Submit Your Travel Reimbursement
Go the Travel Reimbursement Power Form link: Student Organization Travel Reimbursement Request (link). A Microsoft Sharepoint Login page will open. Enter your CalNet ID and password to access the Power Form.
2) In Box One, “Payee,” of the Power Form, enter your name as the Payee.
3) In Box Two, “Pre-Approver/Co-Signer,” of the Power Form, enter the name of your group’s financial officer, or the designated co-signing group leader/editor and their Berkeley Law e-mail address. (If you are a financial officer/group leader requesting reimbursement, please do not enter your name as both Payee and Pre-Approver, but select a recognized co-signer of your group to act as the Pre-Approver of your request.)
4) In Box Three “[Don’t Modify This Section] For Business Services.” Do not modify the section.
5) Submit “Power Form.” This will open the Berkeley Law Reimbursement Form.
Within the Berkeley Law Reimbursement Form, please enter the information listed below. This information is required for processing. Incomplete reimbursement forms will be rejected.
REQUIRED:
- Your name as payee, your student ID number, and your contact information, including your Berkeley Law student e-mail address
- A business purpose or reason for how your travel and the group’s participation in the event supports Berkeley Law and the University’s mission
- All receipts for airfare flight itinerary, lodging receipt that displays room rate or hotel folio, conference registration and car rental expenses regardless of amount
- The receipt should include the last four digits of your bank card. If the payment method is not listed on the receipt, provide a redacted bank or credit card statement that displays the transaction, vendor name, date, and amount paid. Redact any personal identifying information such as your account number, home address, and phone number.
- Provide names of fellow students who traveled with you.
- Attach supporting documents such as receipts, bank statements, event flyer, and guest list with affiliations. Please be sure to redact all sensitive or confidential information from backup documents before uploading. See Controller’s Office link on preparing documents for imaging.
- Sign Form!
The student group financial officer or group leader will review the purchase and business purpose and approve if it falls within their group’s guidelines. Final budget approval will be made by the SABL treasurer for SABL funding or by Business Services for Alumni funding. Reach out to these respective groups with any funding questions. At any point in time, a team member from the Business Services department may reach out for additional information to add to the report or clarification on the reimbursement request to determine if the purchase aligns with UC policy.
If you have any questions along the way, please contact us at lawstudentreimb@law.berkeley.edu, we are here to help!